Facilities & Workplace Manager

About this role

We are seeking a highly organized and service-oriented Facilities & Workplace Manager to oversee day-to-day office operations and create an exceptional workplace experience for our Boulder multi-site office. This role combines facilities management, workplace administration, health and safety leadership, and on-site employee support, while also providing HR and executive support. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in ensuring the workplace runs smoothly and efficiently.

This position is primarily focused on facilities and workplace operations (approximately 50%), with additional responsibilities supporting Human Resources initiatives and executive leadership based in Boulder.

Key Responsibilities

Facilities & Workplace Operations (Approximately 50%)

• Manage all aspects of office facilities and workplace operations for the Boulder office.

• Serve as the primary point of contact for building management, landlords, vendors, and service providers.

• Coordinate office maintenance, repairs, cleaning services, security, access control, and workplace improvements.

• Manage office supplies, equipment, furniture, and inventory.

• Oversee workplace budgets, purchase orders, invoices, and vendor contracts.

• Coordinate office events, meetings, catering, and employee engagement activities.

• Ensure conference rooms, common areas, and office spaces are maintained to a high standard.

• Support business continuity and emergency preparedness planning.

Health, Safety & Workplace Leadership

• Serve as the Boulder site lead for Health, Safety, and Workplace Wellbeing initiatives.

• Develop, drive, and continuously improve a proactive safety culture that promotes employee engagement, accountability, and awareness.

• Lead site-wide health and safety programs, campaigns, training, and communications to encourage active participation across the workforce.

• Partner with leaders and employees to identify risks, implement preventative measures, and foster a culture of safety-first decision making.

• Champion employee involvement in safety initiatives through committees, feedback mechanisms, and workplace engagement activities.

• Conduct workplace inspections, risk assessments, and safety audits, ensuring timely resolution of identified issues.

• Manage incident reporting, investigations, corrective actions, and lessons-learned programs.

• Maintain compliance with applicable health and safety regulations and company policies.

• Coordinate emergency preparedness, business continuity planning, and response procedures.

• Track, analyze, and communicate health and safety metrics, using data to drive continuous improvement and organizational awareness.

Human Resources Support

• Provide on-site support for employee onboarding and offboarding activities.

• Assist with new hire orientation, workspace setup, and employee experience initiatives.

• Coordinate employee engagement programs and office-based HR activities.

• Support local employee relations needs and serve as a liaison between employees and the broader HR team.

• Assist with benefits communications, employee events, and workplace culture initiatives.

Executive & Administrative Support

• Provide administrative support to Boulder-based leaders and visiting executives.

• Coordinate calendars, meeting logistics, travel arrangements, and visitor management as needed.

• Assist with preparation for leadership meetings, presentations, and team events.

• Support special projects and operational initiatives on behalf of leadership.

Qualifications

Required

• 3-5+ years of experience in facilities management, workplace operations, office management, or a related role.

• Experience managing vendors, budgets, and workplace services.

• Knowledge of workplace health and safety programs and compliance requirements.

• Strong organizational and project management skills.

• Excellent communication and interpersonal skills.

• Proficiency with Microsoft Office and Google Workspace.

• Ability to manage multiple priorities independently and proactively.

Preferred

• Experience supporting HR programs or employee experience initiatives.

• Experience providing executive or administrative suppor